Distribution
BORA Shipment Management is the logistics solution for distribution. You use it to plan and control packing, routes and the delivery of goods to end customers, dealers and franchise networks, and orders arrive faster.
The system keeps the commercial contracts, the state of the warehouses, the truck capacity and the size and weight of the loads together. Every shipment can be traced.
Two ways to organise distribution
BORA Shipment Management adapts to the way your company works:
Scenario 1: distribution from warehouse stock
- Goods are prepared, consolidated and packed through warehouse operations in the WMS.
- Orders are gathered automatically into one dispatch order: truck, driver, detailed route and load contents.
- Handover protocols, packaging and deposit sheets and invoices come out straight away.
Scenario 2: distribution by route
- The system groups the active customer orders by direction (zone) and checks which ones are ready for dispatch.
- It then suggests which warehouse operations and packages to carry out, according to customer priority and so that the vehicles cover fewer kilometres.
The modules of BORA Shipment Management
Packing and item configurator
- During picking and packing, goods are scanned by barcode in several steps so that there are no mistakes.
- The configurator keeps track of which items go into which transport packages, how they are palletised and how stock moves.
Routes and dispatch schemes (DSP)
- Dispatch schemes (Distribution Strategy Planning, DSP) can be fixed or dynamic. They link towns, regional offices and routes.
- For each load the dimensions, volume, weight and special delivery conditions, such as temperature, are kept.
Retail chains and distribution
- For the large retail chains, their item numbers, labelling requirements and print forms are supported, including the BILLA standards.
- Orders to franchisees are controlled separately, and the dealer reports show the product ranges and products.
Returnable packaging
- Pallets, crates, containers and other loaned packaging are tracked by product and by document.
- Payments and deposits for packaging are kept in order, and the balance per customer is calculated automatically.
Logistics reports and cost
Management sees what logistics costs and whether it pays off (plan versus actual analysis):
- the real delivery cost per unit of product, including depreciation and running costs of the vehicles by distribution line;
- the daily and monthly pay of drivers and delivery staff, calculated from the volume, the number of addresses, the tonnage or the distance covered;
- reports on orders ready for dispatch, and analyses by customer, product category, driver, date and dealer.
Frequently asked questions about distribution and dispatch
How does BORA Shipment make sure a vehicle is not loaded beyond its capacity?
When the dispatch order is prepared, the system adds up the weight and volume of all the packages on the route. It compares them with the maximum load and volume of the assigned truck and stops the operation if there is a risk of overloading.
What are dispatch schemes (DSP) in the software?
Settings that make logistics run by itself. For example, orders from a given region go to a set logistics centre (office), are arranged along a set route and are given to a set driver on set days of the week.
How is packaging left with customers tracked?
Every pallet or returnable crate is recorded on the customer’s account as deposit packaging. The system tracks how many items were left and how many came back according to the driver’s handover protocol. The deposit balance is clear at any moment.
Can the software work with the specific product codes of large supermarkets?
Yes. In the warehouse the product has your internal code. When invoices and waybills go to international chains such as BILLA, the system replaces the codes and names with theirs, following their requirements and EDI standards.