e-Faktura-Bankservice

The BORA e-Faktura module connects the BORA Business Suite ERP system directly and securely to the national electronic documents platform e-Faktura, run by BORICA. Incoming accounting documents are processed faster and are not keyed in by hand.

e-Faktura-Bankservice

The solution automates sending, receiving and managing electronic invoices between suppliers and buyers over the internet. Documents are received and booked straight away, with one click.

What the module does

Incoming documents are handled in a new way, and each one can be traced:

  • the system automatically downloads from the e-Faktura server the documents issued to your company, over secure and encrypted channels;
  • supplier invoices go straight into BORA Business Suite, and the amounts, tax bases, VAT and details are not retyped;
  • the software recognises the supplier by UIC or VAT number, checks it against your master data and prepares the document for posting;
  • the issuer and the recipient quickly see how far the document has got, which helps make sure the deadlines for input VAT credit are not missed.

What the accounting department gains

  • Lower costs for labour, printing, scanning and paper archiving.
  • Electronic invoices arrive by a secure route. A document is hard to lose, forget or leave out of the purchase ledger.
  • The data in the ERP system is the same as in the supplier’s original electronic document. There are no wrongly entered amounts, cents or tax rates.
  • Accountants do not lose time looking for and fixing manual entry errors.

Frequently asked questions about BORA e-Faktura

What exactly is the e-Faktura system and how does the integration with BORA BS work?

e-Faktura is a national web platform of BORICA AD that acts as a trusted third party in the exchange of electronic documents. The supplier issues the invoice in the system and it is signed electronically. The module in BORA Business Suite connects to your company mailbox in e-Faktura and downloads the document’s structured XML file straight into accounting.

Can the module recognise the items on an incoming invoice automatically?

Yes. During import BORA e-Faktura reads the supplier’s product codes and names. In a mapping table you link the supplier’s code to your warehouse code once. On the next invoices the system books the right item by itself.

Do electronic invoices imported through BORA BS have the same legal and tax standing with the NRA as paper ones?

Yes. Documents exchanged through e-Faktura are tax documents under the Accountancy Act and the VAT Act. They are signed electronically and carry a BORICA timestamp, so their origin and content can be proven in NRA audits and inspections.

What happens if we receive an invoice whose amounts or items we disagree with?

Importing does not mean the invoice is posted without a check. It comes in with the status “Draft” or “Unconfirmed”. The accountant or the responsible manager reviews it. If it differs from what was agreed, they reject the document in the ERP system and ask the supplier for a credit note or a cancellation through e-Faktura.